IT Best PracticesIT Governance

5 Viable Steps to Implement Good Governance in Distributed Team

Governance is a controlled process to bring desired outcomes in a project. If you wish to develop a viable governance structure for a distributed project team, keep it simple as complexities may lead to failure.

In this article at Liquid Planner, Christian Knutson explains the struggles and skills required for managing a distributed project team.

Success Via Governance

With a distributed project team, a virtual presence is an absolute absence. This echoes a dire need for putting policies, processes, techniques, and templates to standardize activities. Here are

five action plans to do so:

  • Team Expectation Setting: Original innovative ideas can bring enough opportunities to develop new and exciting products and services. However, there is no room for expectations in the world of innovation. While initiating a new project, keep your expectations of team performance, individual accountability, and standards of conduct on hold. Dithering expectations may result in project risk and may lead to re-work, lost productivity, or failure.
  • Team Goals & Objectives: As the project managers establish team goals and objectives, they give a target to their team to chase. For a distributed project team, losing sight of why a project is being executed is most likely. However, if the managers ensure that the distributed project teams are familiar with the project purpose, strategy execution, and goal accomplishment, this hinderance can be easily removed.
  • KPI for Team Performance: Once the project goals are set and objectives are well defined, the next component of governance to put in place for the distributed team is Key Performance Indicators (KPI). This is vital for monitoring and controlling project execution while validating if the distributed team is effectively performing the task assigned to them.
  • Standard Procedures & Templates: If you are leading an innovation project, you cannot afford the risk of letting each team member use and generate their own meeting notes or templates for project deliverables. Thereby, creating a baseline policy, procedure, technique, and template for diverse projects and use them by tweaking a little every time a new demand occurs is the best solution.
  • Communication Management Plan: Being far from the base camp, the distributed teams are already at a disadvantage. They cannot take advantage of the multitude of informal communication like collocated team members. To make the most out of the communications that occur between you and distributed teams, it is vital to develop a well socialized and staffed communication plan.

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